You might be someone planning for office relocation for a long time but somehow the plan got stalled! There might have been several reasons for that – non-availability of professional moves, budget crisis, absence of a great plan, etc., etc. But if you are willing to that now, and wish all the things to be in place so that nothing falls out, here is what you need to know! Office moves are not at all simple. It requires ample planning and great execution of that plan. If you are running short of time to make all that happen effectively, you can seek professional assistance from the specialists – the packing and moving team of Agarwal Packers!
THE BEST PART IS…
When you choose a reliable and proficient moving company for the purpose, you can rest assured by handling them the entire office shifting responsibility! There are several packing and moving companies that you can choose one from that also have the provision of providing you with a comprehensive range of services (where you can get packing and moving assistance from the full-service moving companies). As the term is quite evident to explain – a full-service relocation company takes the entire responsibility of your relocation and conducts your move from point A (initial point) till point B (your destination). Generally, customers who opt for this service are unwilling to get into the relocation process (the packing, preparation, moving, loading, unloading, and re-arrangement) and that is quite acceptable because office moves are downright challenging and demand sufficient time, patience and labour!
So, once you choose your team of a reliable moving company with a little research and comparison, you can discuss your moving requirements and expectations with the experts. Accept the deal only if it seems to go well with your budget, and get into the other immediate tasks! But, the entire thing has to work out in an organized manner and so, we have designed a workable plan that would ensure to have a hassle-free office moving experience. Let’s check out the points:
• Decide how you wish to proceed with your move: Plan out everything
You must be aware by now there is a lot that goes into the office moving plan. So, without spending much time on miscellaneous tasks, you should plan. Make sure you involve all the key people in your panel – including the decision-makers of your business, panel associates, supervisors, executives, department seniors, and the employees too. All of the planning and decision-making should be done months ahead of the shifting date so there is no hassle and chaos during the final days. Have a comprehensive plan of how you are going to make things happen, the people and organizations you are going to inform, and give time to your employees to get adjusted to your office moving decision.
• Carry floor plan or blueprint with you: Design the set up your way
If you are moving with the professionals like Agarwal Packers and Movers, there is no need to be anxious about how and where everything would go, in your new workplace. You will inform them of the organization plan beforehand and also take the experts on a tour of your new workplace ahead of the final day so that they can provide you with the required assistance at the time of the move. Look into the space availability, the rooms, and cabins you are going to establish. You can even hire professional designers and office setup planners as they are aware of the design and aesthetics of spaces and areas and can give you some beneficial tips and ideas for the same.
• Keep important people notified: Inform day-to-day developments
Office moves are not a single-day affair. The entire job consumes weeks and even months, depending on the extent and size of your move. So, always keep your communication channels clear and everyone well informed of the concurrent changes, updates, and developments, and ask your team to continue working from home until it resumes from the office. Tell all the employees to be in touch through emails, notifications, online sessions, and announcements.
Note: Alongside, make sure you do all the necessary alterations on the business front like updating your current workplace information and contact details like contact numbers, address, branches information, office hours, and your new office address on the map. Update business information with all the leading business directories and portals, publish new visiting cards, business brochures, and anything that you think needs updates to be made.
• Opt for insurance cover: Choose an appropriate insurance policy for your move
While you sign up for an agreement with the professional moving company of your choice, do not miss out to opt for an insurance plan for the wellbeing of your office goods and equipment in transit. Your move can encounter any unforeseen situation or calamity during the relocation process, that could cost you the full worth of your goods and that would be a big loss, not just for the business but for the people associated with it. So, be wise and always choose moving insurance for your benefit.
• Prepare your goods: Inspect all your goods before the move & form a checklist
Now when all the crucial things are in place, all you would be required to do is, look over all the items that you wish to move to your new office. For all the complicated equipment, furniture, and other stationery items, makes sure dismantling is done and all the connections and networks have been pulled out from their power sockets. Avoid carrying unnecessary items (the old, broken, or something that is not in working condition) that should straightaway be discarded from the lot. When everything is fulfilled, create a checklist and provide copies of the same to the persons who are closely involved in the supervision and execution of your move so that nothing is missed out!
EndNote
Relocations whether conducted for a business or planned locally, involve challenges. Innumerable activities and responsibilities line up your moving day plan and without the professional assistance from the packing experts of Agarwal Movers and Packers, managing such a move could be nerve-wracking. So, make sure you go by the aforementioned office moving checklist and have a wonderful move ahead!
